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Overview | Strategic Information Department

Department Head
Dr. Ahmad Aliyu
MBBS , MPH, MBA, PGDM

 

The Strategic Information (SI) Department of IHVN is responsible for managing the documentation, analysis, reporting, storage, retrieval and dissemination of information to help in strategic decision making that will improve the inputs, processes, outputs and impact of IHVN's programs with a strong emphasis on quality assurance. It comprises of three sub-units: Program Monitoring and Reporting, Data Management and Health Management Information Systems (HMIS).

The success of any health program or initiative is highly dependent on a good monitoring & evaluation system which adequately captures data on all the activities and achievements of the program.

The Program Monitoring and Reporting Unit routinely oversees the collection and collation of program level data from all IHVN supported health facilities for monitoring the progress of program implementation at these facilities. The data collated is used to generate program level indicator reports for the Government of Nigeria, the funding agencies and the Institute on a monthly, quarterly and semi-annual and annual basis.These reports are used to inform program implementation decisions and show the success of our various implementation strategies towards achieving set targets.The unit is also responsible for developing, modifying and deployment of Data Collection Tools (DCT) in line with the national system. Trainings, site activations, and providing program monitoring related technical assistance to the facilities and the Government of Nigeria also fall under the deliverables of this unit.

The Data Management unit is responsible for analysing, interpreting and summarizing program and patient level data; design and development of tools and methods for assessments, evaluation of different program areas and managing all databases generated within the organization. Results of assessments/analysis are disseminated toall relevant stakeholders for continuous improvement at program and patient levels. The unit is also responsible for ensuring the quality of program and patient level data collected at all IHVN supported sites; and carries out monthly, quarterly and bi-annual data quality assessments centrally and at the site level.

The Health Management Information Systems (HMIS) unit is responsible for implementing and maintaining all information management systems within the organization. IHVN currently has systems in place that manage both patient and program level data. The unit also develop electronic tools and software programs to manage the huge data generated from IHVN's multiple grants.

The electronic Patient Management and Monitoring system being used by the Institute is the Open Medical Record System (OpenMRS) software designed to capture longitudinal data on patient's clinical encounters across the different service delivery points. The unit is also responsible for implementing and maintaining DHIS 2.0 web-based platform used for collection, collation and analysis of aggregate program level data for reporting. The other activities of the unit include providing technical support and trainings on all the various platforms being implemented, system design and implementation.

Currently running projects and pilots include:

The OpenMRS – DHIS 2.0 connecting module/interface: This module will allow seamless connection/communication between OpenMRS and DHIS 2.0. Summary data can then be transferred from the OpenMRS into the DHIS 2.0 instance for easy reporting. After an in-country PEPFAR rationalization exercise that ended September 2013, sites with completely different electronic medical record system (EMR) were ceded to IHVN. Integration of these different systems with OpenMRS is also currently being conducted in phases.

Teleform Abstraction: The Teleform is a document management system which captures patients' information on a one pager abstraction form that contains relevant patient information and used for reporting purposes.

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:: Support and Funding

The Institute of Human Virology, Nigeria AITRP Training Programmes are supported and funded by the Fogarty International Center.
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