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Invitation To Bid For The Optimization of TB Reference Laboratories

BID TITTLE: Optimization of TB Reference Laboratories

ITB No.: ITB/IHVN/GF PPM/001/2022

RENOVATION OF TB REFERENCE LABORATORIES FOR 9 LOTS

1 Introduction

The Institute of Human Virology, Nigeria (IHVN) is a leading local non-governmental organization implementing HIV/AIDS, Tuberculosis, Malaria, Research and non-communicable disease projects in Nigeria through the development of infrastructure for treatment, care, prevention, and support for people living with and those affected by these diseases.

2 Purpose of RFB

The purpose of this request is to solicit for bids to facilitate the implementation and optimization of nine Reference Labs across the country with oversight from Institute of Human Virology-Nigeria.

3 Invitations for Expression of Interests and Bidding

IHVN is soliciting for interests from reputable service providers, suppliers and organizations with relevant experience in carrying out services listed on our RFB during the project implementation period.

To be eligible to participate in the bidding process, interested organization are required to provide the following  information:

  • Signed Cover Letter indicating Lot Number (check Bid BOQ on our website for more information)
  • Company Profile
  • All Bidders must include copies of tax clearance certificates for the past three years. i.e., 2019,2020, 2021 & 2022 if readily available.
  • Verifiable evidence of completing similar jobs successfully in the last 5 years. 
  • Expert knowledge and demonstrable working experience on building services.
  • Technical and human resource capacity to rapidly cover a large number of sites and ability to work within agreed timelines
  • Bank Reference Letter
  • Bid security shall be provided in the amount and form indicated in the BDS

All bidders must indicate their bid validity period. The bid validity period will be 90 days,

4. Submission Requirements

  • All bids must be in ink or type written; submission in pencil will not be accepted.
  • Cost Proposal: IHVN desires that bidders provide bid formatted in the templates in Annex B. Bids must be in Nigerian Naira.
  • Delivery Information: Delivery period should be stated in line with the expected project performance period
  • Bid must be in Company’s Letter head, duly signed and stamped by an authorized company representative
  • Bid Validity Period must be mentioned and not less than 90 days.
  • Any quote with percentage/calculation error will be disqualified at the tender meeting.

5 Notice:

  1. Bids which must reach us within three (3) weeks from the date of this publication should have the title of the BID written on the “Top Left-Hand Corner” of the envelope.

All interested bidders can download the BID document below;

1. Bidding Documents Optimization of TB Reference Laboratories
2. BOQ_9 LOTs

  • The Institute’s Contacts/Question about the Bid and Bid Deadline:
  • Funding Agency: GF PPM Grant
  • Bid Start Date/Time: 14th November 2022
  • Bid Deadline Date/Time: 10 am 2nd December 2022
  • IHVN contact person: Head of Supply Chain Management Department
  • IHVN Technical person on project: Head of Unit –Technical Team

Institute of Human Virology, Nigeria
IHVN Campus, Cadastral Zone COO Plot 62, after BAZE University, Off CITEC Road, Abuja-NIGERIA.
Tel: +234 (0) 9 4610342, 4610341, Fax: +234 Ext. 4025 Email: [email protected]

Human Resources Officer

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis and cancer through provision of prevention, diagnosis, treatment, capacity building, research, care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at national, state and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building and research in West Africa and beyond.

Position:Human Resources Officer
Unit:Human Resources Unit
Department:Finance & Administration Department

Opening Date: 11/11/2022
Closing Date:   25/11/2022

Responsibilities

  • Managing monthly Staff Communication services/tools and liaising with the different Network providers.
  • Monitoring staff physical attendance, punctuality and absenteeism.
  • Compiling and updating employee records (hard and soft copies).
  • Calculating retention, turnover and internal mobility rates, Report on key recruiting metrics like time to fill and hiring costs.
  • Assisting in designing, hiring and training plans, forecasting costs by departments and helping to create budgets.
  • Assessing results from employee performance reviews (APER).
  • Recommending areas of improvement for our HR procedures as well as identifying top reasons for staff attrition.
  • Performing any other duties as assigned by the HR Manager.

Requirements

  • Minimum of five (5) years’ work experience as HR Officer or similar role.
  • Experience using Human Resources Management Systems.
  • Excellent communication and analytical skills.
  • Ability to create detailed spreadsheets, charts and presentations.
  • Good research abilities and problem-solving skills.
  • Familiarity with HR operations including hiring, payroll and employee benefits.
  • B.Sc in Human Resources, Business/Public Administration or relevant field.

Method of Application

  • Interested and qualified candidates should send a detailed resume and a one-page cover letter as one MS Word document explaining suitability for the position to Deputy Director, Human Resources through this email address: [email protected]
  • The application must explicitly state the position applied for in the subject of the email. Candidates are advised to provide three professional referees with email addresses and phone numbers.

Only shortlisted candidates will be contacted.

CONTACT INVESTIGATION MONITOR, (CI Monitor) (4)

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, and care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at national, state and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building and research in West Africa and beyond.

The TB-LON 3 Project is a USAID-funded Award that is a revolutionary program working with communities, facilities and relevant State and National structures to improve access to TB case finding, diagnosis, treatment and notification in Lagos, Ogun, Osun and Oyo States; as well as increase domestic financing for TB and strengthen surveillance and integrated reporting across four result areas:

  1. Improved access to high-quality, person-centered TB treatment, DR-TB, and TB/HIV services for a cumulative number of at least 106,576 persons for the life of the activity
  2. Strengthened systems and structures for TB detection, treatment and notification with TB service delivery platforms strengthened
  3. TB disease transmission and progression reduced
  4. TB research and innovations accelerated with improved impact on program implementation.

The TB-LON 3 Award is implemented by a consortium with Institute of Human Virology Nigeria (IHVN) as the Prime Recipient, Society for Family Health as the Sub-Recipient and other Implementing Entities.  USAID recently approved a grant to scale up Contact Investigation activities in 4 States.

Job Title: CONTACT INVESTIGATION MONITOR, (CI Monitor) (4)

Department: Office of the CEO                     
Job Location: Lagos, Ogun, Oyo & Osun States

Reports to: CI Coordinator, TB-LON 3 Project

Opening Date:       8th November 2022
Closing Date:          22nd November 2022

Job Summary:

The CI Monitor will coordinate and lead the implementation of strategies to rapidly scale-up Contact Investigation activities in the project state.

Roles and responsibilities:

  • Coordinate the implementation of CI activities in the State.
  • Coordinate the engagement, involvement and linkages of key partners to support CI scale up in the state.
  • Coordinate the implementation of CI activity plan in all the engaged LGAs in the State.
  • Support the State in capacity building of healthcare workers on CI activities 
  • Represent TB LON 3 on relevant committees and technical working groups in the state.
  • Check and maintain the process of intensified TB case finding and treatment at sites and in the community through contact investigation
  • Collect weekly line list of index patients for contact investigation from contact tracers.
  • Routine visits to supported facilities to assist in ensuring smooth Contact Investigation process at the clinic when necessary.
  • Support Community/DOTS referral linkage coordination, ensuring seamless integration with complete referral of presumptives and eligible contacts for TPT between the two service points
  • Provide technical assistance to contact tracing officers and community volunteers on TB screening, presumptive identification and further evaluation for diagnosis
  • Supervise TB LON 3 Contact Tracers in the state.
  • Collate LGA reports on CI activities and produce periodic reports on CI implementation in the state.
  • Support high quality data recording and reporting with Spot checking of TB documentation tools
  • Support TB LON 3 state SI Coordinator to verify CI data; and appropriately use data for program review to improve quality and increase performance.
  • Provide support to Contact Tracers and community volunteers to ensure maximum yield from contact tracing activities
  • Collate weekly site contact investigation reports and routinely verify reports generated against source documents and report challenges to IHVN supervising officer where necessary.
  • Collate monthly stocks of available TB preventive medicines for decision making.
  • Any other duties as assigned by CI Coordinator or TB LON 3 Management

Minimum Requirements

  • Minimum of a degree in medical, health or social sciences. Master’s degree in Public Health (MPH) will be an added advantage.
  • Sound knowledge of TB program.
  • At least three years of professional experience working in public health or vaccination programs.
  • Experience in working with key state health stakeholders.
  • Experience with USAID or any other donor will be an advantage.
  • Excellent oral and written communication skills in English as well as presentation skills, with proven experience in analyzing data and developing PowerPoint presentations and other reports.

Skills and Abilities

  • Strong coordination, planning, networking and supervisory skills.
  • Excellent oral and written communication skills in English as well as presentation skills, with proven experience in analyzing data and developing PowerPoint presentations and other reports.
  • Ability to work under pressure to meet strict deadlines. 
  • Innovative, proactive and self-motivated  

Method of Application

Interested and qualified candidates should send a detailed resume and a one page cover letter as one MS Word document explaining suitability for the position to Deputy Director, Human Resources through this email address: [email protected]

Application must explicitly state the position applied for in the subject of the email. Candidates are advised to provide three professional referees with email addresses and phone numbers. Only shortlisted candidates will be contacted.