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Grant Management Officer

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, and care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at national, state and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building and research in West Africa and beyond.

Position: Grant Management Officer
Department Grants Management
Location Central Office

Opening Date: 14/04/2022
Closing Date: 28/04/2022

Job Description

  • Interpretation of funding/ application guidelines: Request for Application (RFA), Request for Quotation (RFQ), Funding Opportunity Announcement (FOA), Notice of Funding Opportunity (NOFO.).
  • Meeting with relevant stakeholders towards full participation in writing grant proposals, response to RFPs/FOAs, and completing application forms in the Grants.gov and ASSIST applications.
  • Post-award responsibilities include preparing LOAs and MOUs for partners’/treatment sites and stakeholders and reviewing contract sub-awards/ subcontracts, including the scope of work, budget, modifications, prior award expenditures, extensions, addenda to Memoranda of Understanding (MOU)/Letter of Agreement (LOA).
  • Preparation and review of sub-partner financial submissions for conformity with funding guidelines.
  • Preparation of budget submissions for grant proposals in line with best financial practices and budgetary principles.
  • Development of funding dynamics for budget submissions of sub-partners, consultants, contractors, and service delivery facilities.
  • Orientation and mentoring of regional, state office, and health facility staff concerning the interpretation of the contents of the LOA, such as scope of work, activities, responsibilities, reporting, terms of agreements, certifications, budgets, etc., as indicated in the LOAs/MOUs.
  • Liaise with regional/state staff on one hand, and partners and health facilities on another on all matters concerning the grant and the existing relationships.
  • Proper documentation of correspondence, maintenance, and tracking LOAs, MOU, and budgets.
  • Attend to the external auditors’ requests regarding Standard Operating Procedures (SOPs), MOU with our funding partners, and LOAs with implementing partners.
  • Preparation and collation of Monthly Spend plan and Work plan and Burn-rate Analysis.
  • Post-award responsibilities include reviewing all grants and contract sub-awards/ sub-contracts, including the scope of work, budget, modifications, prior award expenditures, and extensions.
  • Assist Grants Director in negotiating, executing, and implementing grants policies and co-ordinate various grants activities effectively.
  • Other cross-cutting activities across several prime and sub-grants

Education

  • Bachelor’s Degree or equivalent in Accounting, Economics, and Business.
  • Computer literacy – strong Microsoft Excel and Microsoft Word skills.
  • Possessing a professional degree such as MBA (Finance Management) or a professional certification (ACA) will be an added advantage.

 Experience

Must have completed NYSC service and two or more years of working experience required.

Method of Application

  • Interested and qualified candidates should send a detailed resume and a one-page cover letter as one MS Word document explaining suitability for the position to Deputy Director, Human Resources through this email address: [email protected]
  • All applications must explicitly state the position applied for in the subject of the email. Candidates are advised to provide three professional referees with email addresses and phone numbers. Only shortlisted candidates will be contacted.
  • The subject of the email should be the job position and full name of the applicant.

NB: Only shortlisted candidates will be contacted and advanced to the next stage of the selection process.

D.R.E.A.M.S Girls Clubs Mentor Over 300 Girls for a Better Future

Figure Above: D.R.E.A.M.S club meeting in progress at Keffi, Nasarawa State.

Girls below the age of 18 in Nigeria face challenges such as harmful cultural practices, gender-based violence, early marriage, early pregnancy and exploitation. These harms deter and limit them from achieving their full potentials. To promote gender equity and advocate for social change in the community, Institute of Human Virology Nigeria (IHVN) with funding from the US Centers for Disease Control and Prevention (CDC) is implementing a project to bring girls together in clubs. The goal of the D.R.E.A.M.S girls club is to groom girls to be Determined, Resilient, Empowered, AIDS Free, Mentored and Safe.

State Research Assistant TB-LON 3

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, and care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at national, state and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building and research in West Africa and beyond.

The TB-LON 3 Project is a USAID-funded Award that is a Revolutionary Program working with communities, facilities and relevant State and National structures to improve access to TB case finding, diagnosis, treatment and notification in Lagos, Ogun, Osun and Oyo States; as well as increase domestic financing for TB and strengthen surveillance and integrated reporting across four Result areas:

  1. Improved access to high-quality, person-centered TB treatment, DR-TB, and TB/HIV services for a cumulative number of at least 106,576 persons for the life of the activity
  2. Strengthened systems and structures for TB detection, treatment and notification with TB service delivery platforms strengthened
  3. TB disease transmission and progression reduced
  4. TB research and innovations accelerated with improved impact on program implementation.

The TB-LON 3 Project is implemented by a consortium with Institute of Human Virology Nigeria as the Prime Recipient, Society for Family Health as the Sub-Recipient and other Implementing Entities.

Position (Designation): 

State Research Assistant TB-LON 3

Reports To:

The Research Coordinator

Job Location:

Oyo & Osun States

Opening Date: 11/04/2022
Closing Date: 25/04/2022

Summary/Overview:

The Research Assistant will take part in the research and routine analytical work for the project’s interventions. S/he will be involved in the administration of questionnaires, recruit clients into the research/study according to the inclusion criteria, and will keep a record of all recruited clients on the research. Performs duties and activities pertaining to the research sites to ensure research/study objectives are achieved

The Assistant will strictly adhere to ethical standards in the conduct of this evaluation and other duties as assigned by the Research Coordinator to whom she/he will report.

Job Responsibilities:

  • Coordinates all research activities in the state and reports to the Research Coordinator
  • Maintains quality control standards to preserve the integrity of research, data, and findings
  • Schedule and conduct interviews with research participants
  • Gets a convenient place to conduct interviews and obtains permission/consent from all participants
  • Analyze data using various statistical methods
  • Writes reports to summarize data and the implications of the results
  • Documents all activities, results, and reports to the Research Coordinator.
  • Undertakes basic administrative tasks such as filing and record keeping.
  • Complies with the correct procedures, and policies of health and safety regulations.
  • Participates in the execution of deliverables to meet targets within agreed timelines.
  • Follows methodologies and standard operating procedures in carrying out assigned tasks.
  • Stays informed with the latest industry trends, techniques, and best practices

Knowledge, Skills, and Abilities: 

 Must have participated in a Research Project within the past two years

  • Computer literacy and experience with data Information Systems.
  • Highly organized with good time management skills
  • Strong attention to detail
  • Exceptional written and oral communication skills

Qualifications:

  • Degree in Medical Science, Social Science, Biochemistry, Microbiology, or related fields.

Method of Application:

  • Interested and qualified candidates should send a detailed resume and a one-page cover letter as one MS Word document explaining suitability for the position to Deputy Director, Human Resources through this email address: [email protected]
  • All Applications must explicitly state the position applied for in the subject of the email. Candidates are advised to provide three professional referees with email addresses and phone numbers. Only shortlisted candidates will be contacted.
  • The subject of the email should be the job position and the full name of the applicant.

NB: Only shortlisted candidates will be contacted and advanced to the next stage of the selection process.

Research Coordinator

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, and care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at national, state and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building and research in West Africa and beyond.

The TB-LON 3 Project is a USAID-funded Award that is a Revolutionary Program working with communities, facilities and relevant State and National structures to improve access to TB case finding, diagnosis, treatment and notification in Lagos, Ogun, Osun and Oyo States; as well as increase domestic financing for TB and strengthen surveillance and integrated reporting across four Result areas:

  1. Improved access to high-quality, person-centered TB treatment, DR-TB, and TB/HIV services for a cumulative number of at least 106,576 persons for the life of the activity
  2. Strengthened systems and structures for TB detection, treatment and notification with TB service delivery platforms strengthened
  3. TB disease transmission and progression reduced
  4. TB research and innovations accelerated with improved impact on program implementation.

The TB-LON 3 Project is implemented by a consortium with Institute of Human Virology Nigeria as the Prime Recipient, Society for Family Health as the Sub-Recipient and other Implementing Entities.

Position (Designation): 

Research Coordinator

Reports To:

The Chief Of Party
TB-LON 3 Project

Job Location:

Oyo State

Opening Date: 11th /04/2022
Closing Date: 25th /04/2022

 Summary/Overview:

The Research Coordinator will review and comprehend the study protocol. S/he will assist the Principal Investigator (PI) in preparation of any modifications to the scientific protocol in accordance with IRB regulations and sponsor’s policies and procedures. S/he will attend investigator meetings as required or requested by the PI. Work with the PI to prepare IRB and any other regulatory submission documents as required by the protocol.

Job Responsibilities:

  • Work with the PI and study team members to manage the day to day activities of the study including problem solving, communication and protocol management.
  • Work closely with the Data Assistant to ensure completeness of data collected from the participating centers.
  • Work closely with other Field or Research Staff to ensure proper research implementation
  • Assists the PI in developing interviews and focus group discussion guides according to the objectives of the study.
  • Coordinate the identification of participants for the interviews and focus group discussions across the different centers.
  • Conducts or facilitates focus group discussion across the participating centers.
  • Ensures timely transcription and analysis of recorded transcripts.
  • Ensures timely completion of Case Report Forms.
  • Maintains study timelines.
  • Maintains inventory of study supplies.
  • Retains all study records in accordance with sponsor requirements.
  • Arranges secure storage of study documents that will be maintained according to study protocol or for the contracted length of time, whichever is longer.
  • Design close out and possible sustainability plans where necessary

Knowledge, Skills and Abilities: 

  • An academically-oriented individual with interest in Research, Research Education and Research Administration.

Qualifications

  • A Masters’ degree (e.g. MPH or MSc in public health, epidemiology, implementation science, or other grant-relevant field). PHD will be an advantage
  • At least three years of experience in coordinating a research or research training project
  • Experience in the development of general educational and research curricula.

Method of Application

  • Interested and qualified candidates should send a detailed resume and a one-page cover letter as one MS Word document explaining suitability for the position to Deputy Director, Human Resources through this email address: [email protected]
  • All Applications must explicitly state the position applied for in the subject of the email. Candidates are advised to provide three professional referees with email addresses and phone numbers. Only shortlisted candidates will be contacted.
  • The subject of the email should be the job position and full name of the applicant.

NB: Only shortlisted candidates will be contacted and advanced to the next stage of the selection process.

Invitation To Bid For The Supply of I.T. Items under ACHIEVE grant.

BackgroundThe Institute of Human Virology, Nigeria (IHVN) was established in 2004 as a local organization to address the HIV/AIDS crisis in Nigeria through the development of infrastructure for treatment, care, prevention, and support for people living with and that affected by HIV/AIDS but has now expanded its services to other infectious diseases of TB and malaria, including cancers.  IHVN is structured to develop and maintain linkages with local and international organizations in collaborative ways that support the Government of Nigeria’s health sector strategic plans. IHVN key technical and funding partners are the Centers for Disease Control and Prevention (CDC) and the Global Fund to Fight AIDS, Tuberculosis and Malaria.
BID Title:Supply of I.T. Items under ACHIEVE grant.
Scope of BidBidders are invited to submit a Bid for the goods and/or services specified above: Schedule of Requirements, in accordance with this bid.
Interpretation of the BidThis RFB is an invitation to treat and shall not be construed as an offer capable of being accepted or as creating any contractual, other legal or restitutionary rights. This RFB is conducted in accordance with the applicable provisions of IHVN Procurement Manual (latest version of which can be accessed at: www.ihvnigeria.org and other relevant Organizational Directives and Administrative Instructions that are referred to in the Procurement Manual.
LanguageThe Bid, as well as all correspondence and documents relating to the Bid shall be written in the English language, unless specified otherwise in the bid advert. Supporting documents and printed literature furnished by the Bidder may be in another language provided they are accompanied by an accurate translation of the relevant passages into the English language, in which case, for purposes of interpretation of the Bid, such translation shall govern. The Bidder shall bear all costs of translation to the governing language and all risks of the accuracy of such translation.
Bid EligibilityBidders may be a private, public or government-owned legal entity or any association with legal capacity to enter into a binding Contract with IHVN.   A Bidder, and all parties constituting the bidder, may have the nationality of any country with the exception of the nationalities, if any, listed in United State Government Debarment List. A Bidder shall be deemed to have the nationality of a country if the Bidder is a citizen or is constituted, incorporated, or registered and operates in conformity with the provisions of the laws of that country. A Bidder shall not have a conflict of interest. A bidder shall be considered to have a conflict of interest if: A Bidder has a close business or family relationship with a IHVN personnel who: (i) are directly or indirectly involved in the preparation of the bidding documents or specifications of the contract, and/or the bid evaluation process of such contract; or (ii) would be involved in the implementation or supervision of such contract;A Bidder is associated, or has been associated in the past, directly or indirectly, with a firm or any of its affiliates which have been engaged by IHVN to provide consulting services for the preparation of the design, specifications, and other documents to be used for the procurement of the goods, services or works required in the present procurement process;A Bidder has an interest in other bidders, including when they have common ownership and/or management. Bidders shall not submit more than one bid, except for alternative offers, if permitted. This will result in the disqualification of all bids in which the Bidder is involved. This includes situations where a firm is the Bidder in one bid and a sub-contractor on another; however, this does not limit the inclusion of a firm as a sub-contractor in more than one bid. Bidders must disclose any actual or potential conflict of interest in the Bid Submission and they shall be deemed ineligible for this procurement process unless such conflict of interest is resolved in a manner acceptable to IHVN. Failure to disclose any actual or potential conflict of interest may lead to the Bidder being sanctioned. A Bidder shall not be eligible to submit a quotation if and when at the time of quotation submission, the Bidder: Is included in any other Ineligibility List from a IHVN partner and if so listed in United State Government Debarment List.Is currently suspended from doing business with IHVN and removed from its vendor database(s), for reasons other than engaging in proscribed practices as defined in the IHVN Procurement Policy.  
Fraud & Corruption, Gifts and HospitalityIHVN strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, and obstruction of IHVN vendors and requires all bidders/vendors to observe the highest standard of ethics during the procurement process and contract implementation. IHVN’s Anti-Fraud email: [email protected] can be reached at all times to report any foul play at any level. Bidders/vendors shall not offer gifts or hospitality of any kind to IHVN staff members including recreational trips to sporting or cultural events, theme parks or offers of holidays, transportation, or invitations to extravagant lunches or dinners. In pursuance of this policy, IHVN: Shall reject a bid if it determines that the selected bidder has engaged in any corrupt or fraudulent practices in competing for the contract in question.Shall declare a vendor ineligible, either indefinitely or for a stated period, to be awarded a contract if at any time it determines that the vendor has engaged in any corrupt or fraudulent practices in competing for, or in executing an IHVN contract.
  Clarification of the BidBidders may request clarification in relation to the RFB by submitting a written request to the contact stated in the Bid advert, until the time stated as deadline on the RFB. Explanations or interpretations provided by personnel other than the named contact person will not be considered binding or official.
Bid CurrencyThe bid shall be made in Naira. If applicable, for comparison and evaluation purposes, IHVN will convert the quotations into USD at the official IHVN rate of exchange in force at the time of the deadline for Bid Submission. IHVN reserves the right not to reject any bid submitted in a currency other than the mandatory bidding currency. IHVN may accept bid submitted in another currency than stated above if the Bidder confirms during clarification of quotations in writing that it will accept a Contract issued in the mandatory bid currency and that for conversion the official IHVN operational rate of exchange of the day of RFB deadline as stated in Section I: RFB Particulars shall apply. Regardless of the currency of quotations received, the Contract will always be issued and subsequent payments will be made in the mandatory bidding currency above. Rates in bids shall be fixed. Bids with adjustable rates shall be disqualified.
TaxesContract sum shall be subjected to deduction of 5% withholding tax
Payment TermsIHVN will ordinarily effect payment within 2 to 3 weeks after receipt of the goods/services and on submission of payment documentation.
AuditIHVN may conduct an audit of the contract awarded to determine its completeness, efficacy as well as the performance of the supplier which will be used as a basis for the engagement of the vendors for future procurements.
RequirementsAbility to meet delivery targets within IHVN’s specified time period.
Bid ProtestAny Bidder that believes to have been unjustly treated in connection with this RFB process or any Contract that may be awarded as a result of such RFB process may submit a complaint to IHVN Management through postal service using the address provided on IHVN website www.ihvnigeria.org
Responsiveness of BidIHVN’s determination of a Bid’s responsiveness will be based on the contents of the Bid itself. A substantially responsive Bid is one that conforms to all the terms, conditions, and specifications of the bid advert without material deviation, reservation, or omission. If a Bid is not substantially responsive, it shall be rejected by IHVN and may not subsequently be made responsive by the Bidder by correction of the material deviation, reservation, or omission.
Evaluation of BidThe evaluation team shall review and evaluate the Bids on the basis of their responsiveness to the Schedule of Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the bid advert. Absolutely no changes may be made by IHVN in the criteria after all Bids have been received. IHVN reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction the validity of the information provided by the Bidder. Such post-qualification shall be fully documented and, among those that may be listed in the bid advert, may include, but need not be limited to, all or any combination of the following : (a)Verification of accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted; (b)Validation of extent of compliance to the IHVN requirements and evaluation criteria based on what has so far been found by the evaluation team; (c)Inquiry and reference checking with Government entities with jurisdiction on the bidder, or any other entity that may have done business with the bidder; (d)Inquiry and reference checking with other previous clients on the quality of performance on on-going or previous contracts completed; (e)Physical inspection of the bidder’s plant, factory, branches or other places where business transpires, with or without notice to the bidder; (f)Testing and sampling of completed goods similar to the requirements of IHVN, where available; and (g)Other means that IHVN may deem appropriate, at any stage within the selection process, prior to awarding the contract.
Qualification CriteriaGeneral Criteria: The Bidder shall possess the necessary professional and technical qualifications and competence, financial resources, production capability with equipment and other physical facilities, including after-sales service where appropriate, managerial capability, specific experience, reputation, and the personnel to perform the contract. To qualify for a multiple number of lots in a package for which Bids are invited in the Invitation for Bids, The Bidder shall demonstrate having resources and experience sufficient to meet the aggregate of the qualifying criteria for the individual lots Experience Criteria:   a minimum number of years of overall experience in the supply of goods and related services;a minimum production capacity or availability of equipment; and in case of a Bidder offering to supply goods which the Bidder did not manufacture or otherwise produce, the Bidder has been duly authorized by the goods’ Manufacturer or producer to supply the goods. Financial Criteria: Evidence of satisfactory completion of supply of similar goods of value
Award CriteriaPrior to expiration of the period of Bid validity, IHVN shall award the contract to the qualified and eligible Bidder that is found to be responsive to the requirements of the Schedule of Requirements and Technical Specification, and has offered the lowest price or the most reasonable price.
Bank Guarantee for Advanced PaymentAll contractor shall produce a banker’s guarantee or insurance bond prior to request for advance payment from the sum of N2.5m and above. Advance payment request below N2.5m will not be honored by the Institute.
Supplier Code of Conduct  IHVN is committed to working in partnership with our suppliers to realize the full value of our relationships and to positively contribute to our stakeholder communities and the environment. Therefore, the following conducts are expected from our suppliers: In keeping with our commitment to exercising appropriate standards of professionalism and ethical conduct in all business activities, IHVN will not tolerate bribery or corruption in any form, or any breach of its Anti-Bribery Policy.Fraud & Corruption, Gift and Hospitality: IHVN strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, and obstruction of IHVN vendors and requires all bidders/vendors to observe the highest standard of ethics during the procurement process and contract implementation. IHVN’s Anti-Fraud email: [email protected] can be reached at all times to report any foul play at any level.Suppliers are expected to maintain accurate records of their activities and performance that clearly demonstrate compliance with all applicable standards, regulations and IHVN requirements.Suppliers must disclose any personal relationships, economic interest or other ties to their business held by an employee or contractor with IHVN.Suppliers shall provide IHVN with high-quality products and services that meet all applicable quality and demonstrate that they have robust Standard Organization of Nigeria requirements in place. We expect suppliers to immediately report to IHVN of any concerns about product safety.Suppliers shall take appropriate measures to secure and protect all confidential information related to its relationship with IHVN and use it only for the purpose authorized under contractual agreement. This obligation shall remain in force regardless of the status of the business relationship.Suppliers to IHVN shall carry out operations with care for the environment and at a minimum will comply with all applicable environmental laws and regulations.Suppliers shall also comply with any additional category specific requirements regarding the goods or services provided to IHVN, for example our requirements in respect of specification.
  Instructions to Bidding/Requirements  All bids must be in ink or type written; submission in pencil will not be accepted.

All enquiries regarding the proposed application for the above should be addressed to the Deputy Director Procurement/HOD SCM of IHV-Nigeria.

Bids must be properly sealed.All bidders not registered with IHVN must include company profile.All bidders must include copies of tax clearance certificates for the past three years.All bids must provide evidence of at least two similar Jobs made in the past for IHVN/other organizations etc.The bidders must specialize in the supply of I.T. commodities with proof Bidders not registered with IHVN must provide proof of registration with the Corporate Affairs Commission (CAC).Bidders not registered with IHVN must show proof of DUNS certification.Bidders not registered with IHVN must provide proof of audited financial statement in the last three years.Bids should be submitted to the head office on or before the date below specified as deadline.Bids will be opened at the expiration of the bid advert. Any quote with percentage/calculation error will be disqualified at the tender meeting.All bidders must indicate their bid validity period as 90 days from the date of this bid’s expiration.As time is of the essence, delivery of service shall be within 6 to 8 weeks from the date of receipt of L.P.O by contractor.  
Note*Bids which must reach us within thirty (30) working days from the date of this publication should have the title of the BID written on the “Top Left Hand Corner” of the envelope.   Please find the Detailed Specifications under annex 1 below.  
Funding AgencyACHIEVE Grant
Bid Start Date/ Time12/04/2022         8:00 am
Bid Deadline Date/ Time23/05/2022         10:00 am
  Contact
The Deputy Director Procurement/HOD SCM SCM Department Supply Chain Management Department
Institute of Human Virology, Nigeria
Cadastral Zone COO Plot 62, after BAZE University, off CITEC Road, Abuja-NIGERIA
Tel: +234 (0) 9 4610342, 4610341, Fax: +234 Ext. 4025 Email: [email protected]

Annex 1

S/NManufacturer  Description    Qty
1.DellDELL Latitude 5420, 11th Gen Core I7, 512GB SSD/16GB RAM, 14″ HD Display, Backlit Keyboard, Win 10 Pro.  Two Thunderbolt 4 or USB 3.2 Gen 1 Type-A ports. Use Bluetooth 5.1, Wi-Fi 6. An RJ45 port, supporting Gigabit Ethernet, while an HDMI 2.0 port enables the use of compatible legacy displays.115
2.TP-LinkTP-Link Archer MR200 AC750 Wireless Dual Band 4G LTE Router With SIM Card Slot33
3.TP-LinkTP-Link 1000mbps 24-port PoE Gigabit Desktop/rackmount Switch – Tl-sg1024d20
4.TP-LinkTP-LINK AC750 Wi-Fi Range extender RE200 boosts wireless signal to previously unreachable or hard-to-wire areas flawlessly, Compatible with 802.11 b/g/n and 802.11ac Wi-Fi devices, Dual-band speeds up to 750Mbps.30
5. Surge protectors – Server Grade Nexion 6 way PDU with Universal Sockets150
6.HuaweiHuawei Bolt+ Universal Mifi Huawei 4g. (4G Bolt+ is a battery-operated 4G device)300
7.TranscendTranscend 2TB External Hard Drive10

NOTE: The Institute frowns at delivery of any form of refurbished item and also reserves the right to reject the order even after delivery.