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HR Assistant (Staffing)

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, and care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at national, state and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building and research in West Africa and beyond.

Position: HR Assistant (Staffing)
Unit: Human Resources Unit
Department: Administration Department

Opening Date: 23/3/2022
Closing Date:   5/4/2022

 Responsibilities

  • Processing of ID/Access Control cards as well as Complimentary (Call) Cards
  • Maintaining the HR file management system including regular filing of documents.
  • Handle Logistics for interview processes.
  • Coordinating and managing NYSC Corps and IT Students (acceptance processes, monthly PCs, passing out process (dates and final PCs).
  • Update of National Housing Scheme passbook
  • Ensure provision of stationery for HR Unit at all times
  • Perform any other duties as assigned by the SHRO Staffing.

 Requirements

  • Minimum of Three (3) years’ work experience as an HR Assistant or similar role
  • Experience using Human Resources Management Systems
  • Excellent Communication and human relations skills
  • Ability to create detailed spreadsheets, charts and presentations
  • Familiarity with HR operations including hiring, payroll and employee benefits
  • BSc in Human Resources, Business/Public Administration or relevant field.

Method of Application

  • Interested and qualified candidates should send a detailed resume and a one page cover letter as one MS Word document explaining suitability for the position to Deputy Director, Human Resources through this email address: careers@ihvnigeria.org

Application must explicitly state the position applied for in the subject of the email. Candidates are advised to provide three professional referees with email addresses and phone numbers. Only shortlisted candidates will be contacted.

Data Clerk, (ACHIEVE Project)

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, and care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at national, state and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building and research in West Africa and beyond.

Position (Designation): 

Data Clerk, (ACHIEVE Project)

Department:

Finance

Reports To:

Senior Finance Officer

Job Location:

Central Office, Abuja

Opening Date: 8/3/2022
Closing Date: 22/3/2022

JOB RESPONSIBILITIES:

  • Verification and Validation of financial instructions and support documents.
  • Timely Capturing of Vouchers from state offices into the SAGE 300 ERP financial Software.
  • Monthly bank reconciliation of state offices cashbooks in the SAGE 300 ERP financial Software.
  • Perform Collation and filling of financial documents, vouchers, support evidences in line with cashbook print outs on a periodic basis.
  • Performing other finance related duties as required

Knowledge, Skills and Abilities: 

  • Must be self-starter with the ability to work in a team, dynamic and open
  • Proficiency in the use of computer application (Microsoft office etc.)
  • Analytical mind and fluency in written and oral communication.
  • Ability to relate with subordinates colleagues and superiors.
  • Innovative with sound mind.
  • Good working knowledge of Sage 300 ERP

Qualifications

  • Possession of a B.Sc. in Accountancy or Higher National Diploma in Accountancy or related discipline.
  • Minimum of 1 year post qualification hands-on experience in an NGO or Grants operational environment is required.

Method of Application

  • Interested and qualified candidates should send a detailed resume and a one page cover letter as one MS Word document explaining suitability for the position to Deputy Director, Human Resources through this email address: careers@ihvnigeria.org
  • All Applications must explicitly state the position applied for in the subject of the email. Candidates are advised to provide three professional referees with email addresses and phone numbers. Only shortlisted candidates will be contacted.

Internal Audit Assistant

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, and care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at national, state and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building and research in West Africa and beyond.

Position (Designation): 

Internal Audit Assistant

Department:

Internal Audit and Compliance

Unit:

Internal Audit/System Strengthening Unit

Job Location:

Central Office, Abuja

Opening Date: 3/3/2022
Closing Date: 17/3/2022

JOB DESCRIPTION:

  • Carry out quarterly review of Sub-recipients and follow up on audit issues from the previous quarters.
  • Submit quarterly reports on the quarterly audit review, to communicate our findings and recommendations to the partners including Sub-recipients (SRs) for their responses.
  • Assist in carrying out physical verification of company’s assets on a bi annual basis both at IHVN offices and sites and document your findings
  • Assist in carrying out departmental review of Head office operations (Administrative, Finance, Procurement, Human Resource, Training, Grants and Information Technology (IT) departments) to ensure adherence to standards/policies guiding their operations.
  • Assist in Regional and State offices review with emphasis on system and operating environment.
  • Perform any other function as may be assigned by the unit head from time to time

Required Skills

  • Ability to work with minimal supervision
  • Advanced user of Microsoft Word
  • Advanced user of Excel
  • Excellent Analytical Skills
  • Excellent audit report writing skill
  • Ability to work under pressure

Qualifications

  • Member, Institute of Chartered Accountants of Nigeria (ICAN)
  • Sc./HND in Accounting, Banking, and Finance, Economics
  • Relevant working experience in a recognized NGO or External audit firm.

Method of Application

  • Interested and qualified candidates should send a detailed resume and a one page cover letter as one MS Word document explaining suitability for the position to Deputy Director, Human Resources through this email address: careers@ihvnigeria.org

Application must explicitly state the position applied for in the subject of the email. Candidates are advised to provide three professional referees with email addresses and phone numbers. Only shortlisted candidates will be contacted.

Internal Audit Officer

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, and care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at national, state and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building and research in West Africa and beyond.

Position (Designation): 

Internal Audit Officer

Department:

Internal Audit and Compliance

Job Location:

Central Office, Abuja

Opening Date: 3/3/2022
Closing Date: 17/3/2022

Responsibilities:

  • Coordinate Head Office operational review and evaluate whether or not internal controls are sufficient and working as intended, operating procedures are being performed consistently and efficiently, and activities within the IHVN (both at central and regional levels) comply with regulatory requirements, legal standards, and standard operating policies.
  • Follow up on issues raised and ensure that recommendations are implemented for improving internal controls, operating efficiency, and the adequacy of records and record-keeping.
  • Prepare working tools for System strengthening unit including risk assessment process, audit scope/schedule and reporting template for communicating results of audit finding.
  • Conduct internal review of Administrative, Finance, Procurement, Human Resource, Training, Grants, Central Warehouse and Information Technology (IT) units or departments to evaluate actual performances to ensure respective performances are in line with the goals and objectives of IHVN and respective operating policies.
  • Carry out review of general ledgers and trial balance using Sage 300 ERP.
  • Carry out age analysis on receivables and payables using Sage 300 ERP and recommend appropriately.
  • Review of all Regional and State offices on a quarterly basis with emphasis on system and operating environment.
  • Review of Grant sub-recipients’ activities and follow up on audit issues from previous quarters’ reviews.
  • Where necessary carry out third-party confirmation of vouchers and supporting documents.
  • Perform any other functions as may be assigned by the unit head from time to time.

REQUIRED SKILLS

  • Ability to work with minimal supervision
  • Ability to work under pressure
  • Have leadership, coaching and team-building skills
  • Advanced user of Microsoft Word
  • Proficient in PowerPoint
  • Advanced User of Excel
  • Excellent Analytical Skills
  • Excellent audit report writing skill

Qualifications:

  • Member, Institute of Chartered Accountants of Nigeria (ICAN)
  • Sc./HND in Accounting, Banking, and Finance, Economics ……… (Minimum of Second Class Upper/Upper Credit)
  • Minimum of 5 years work experience in a recognized audit firm
  • Conversant with grants and Nongovernmental environment

Method of Application

  • Interested and qualified candidates should send a detailed resume and a one page cover letter as one MS Word document explaining suitability for the position to Deputy Director, Human Resources through this email address: careers@ihvnigeria.org

Application must explicitly state the position applied for in the subject of the email. Candidates are advised to provide three professional referees with email addresses and phone numbers. Only shortlisted candidates will be contacted.

Software Developer Officer

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, and care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at national, state and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building and research in West Africa and beyond.

Job Title

Software Developer Officer

Job Location

Abuja

Opening Date: 3rd February 2022
Closing Date: 17th February 2022

Job Description

Software Developer Officer will oversee designing, testing, and implementing new and updated software programs. Their duties include optimizing software application performance, installing updates, and performing debugging procedures.

In this role, your duties will include reporting to our unit head, collaborating with colleagues, and performing successful technical support.

Software Developer Responsibilities:

  • Collaborate with other computer specialists to create optimum software.
  • Recommend software upgrades for existing programs and systems.
  • Analyze users’ needs, design, test, and develop software to meet those needs.
  • Document every aspect of the application or system as a reference for future maintenance and upgrades.
  • Ensure that the software continues to function normally through software maintenance and testing.
  • Design each piece of the application or system.
  • Preparing reports on programming project specifications, activities, or status.
  • Evaluate software-hardware interfaces and develop specifications and performance requirements.
  • Conferring with project managers to obtain information on limitations or capabilities.

Software Developer Requirements:

  • A bachelor’s degree in software engineering, computer science, information technology, information systems, computer engineering, or similar.
  • Database experience.
  • Advanced knowledge of front-end and back-end programming languages, such as C++, JavaScript, Python, and Ruby.
  • Ability to manage code migration, document configuration changes, and monitor performance.
  • Exceptional ability to provide front-end support to internal departments and web-based clients.
  • Advanced proficiency in determining the causes of application errors and repairing them.
  • Knowledge of Advanced Encryption Standards (AES).
  • Ability to keep up with innovation in application design.
  • Exceptional communication skills.
  • Knowledge of the software development life-cycle.
  • The desire to work in fast-paced environment.
  • Experience working on a variety of software development projects.
  • Deep programming language knowledge.
  • Ability to develop unit testing of code components or complete applications.
  • Must be a full-stack developer and understand concepts of software engineering.
  • Knowledge in Sage 300 and its third party products will be a plus.
  • Method of Application
  • Interested and qualified candidates should send a detailed resume and a one-page cover letter as one MS Word document explaining suitability for the position to Deputy Director, Human Resourcesthrough this email address: careers@ihvnigeria.org
  • Application must explicitly state the position applied for in the subject of the email. Candidates are advised to provide three professional referees with email addresses and phone numbers. Only shortlisted candidates will be contacted.

Method of Application

Interested and qualified candidates should send a detailed resume and a one-page cover letter as one MS Word document explaining suitability for the position to Deputy Director, Human Resources through this email address: careers@ihvnigeria.org

Application must explicitly state the position applied for in the subject of the email. Candidates are advised to provide three professional referees with email addresses and phone numbers. Only shortlisted candidates will be contacted.