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Invitation to Bid for the Upgrade and Maintenance work at Central Public Health Laboratories (CPHL) Yaba Lagos state under SECURE grant.

Author admin Posted on

Background

The Institute of Human Virology, Nigeria (IHVN) was established in 2004 as a local organization to address the HIV/AIDS crisis in Nigeria through the development of infrastructure for treatment, care, prevention, and support for people living with and that affected by HIV/AIDS but has now expanded its services to other infectious diseases of TB and malaria, including cancers.  IHVN is structured to develop and maintain linkages with local and international organizations in collaborative ways that support the Government of Nigeria’s health sector strategic plans. IHVN key technical and funding partners are the Centers for Disease Control and Prevention (CDC) and the Global Fund to Fight AIDS, Tuberculosis and Malaria.

BID Title:

Upgrade and Maintenance work at Central Public Health Laboratories (CPHL) Yaba Lagos state under SECURE grant.

Scope of Bid
  • Bidders are invited to submit a Bid for the goods and/or services specified above: Schedule of Requirements, in accordance with this bid.

Interpretation of the Bid
  • This RFB is an invitation to treat and shall not be construed as an offer capable of being accepted or as creating any contractual, other legal or restitutionary rights.
  • This RFB is conducted in accordance with the applicable provisions of IHVN Procurement Manual (latest version of which can be accessed at: www.ihvnigeria.org and other relevant Organizational Directives and Administrative Instructions that are referred to in the Procurement Manual.

Language
  • The Bid, as well as all correspondence and documents relating to the Bid shall be written in the English language, unless specified otherwise in the bid advert. Supporting documents and printed literature furnished by the Bidder may be in another language provided they are accompanied by an accurate translation of the relevant passages into the English language, in which case, for purposes of interpretation of the Bid, such translation shall govern.
  • The Bidder shall bear all costs of translation to the governing language and all risks of the accuracy of such translation.

Bid Eligibility

Bidders may be a private, public or government-owned legal entity or any association with legal capacity to enter into a binding Contract with IHVN.

A Bidder, and all parties constituting the bidder, may have the nationality of any country with the exception of the nationalities, if any, listed in United State Government Debarment List. A Bidder shall be deemed to have the nationality of a country if the Bidder is a citizen or is constituted, incorporated, or registered and operates in conformity with the provisions of the laws of that country.

A Bidder shall not have a conflict of interest. A bidder shall be considered to have a conflict of interest if:

  • A Bidder has a close business or family relationship with a IHVN personnel who: (i) are directly or indirectly involved in the preparation of the bidding documents or specifications of the contract, and/or the bid evaluation process of such contract; or (ii) would be involved in the implementation or supervision of such contract;
  • A Bidder is associated, or has been associated in the past, directly or indirectly, with a firm or any of its affiliates which have been engaged by IHVN to provide consulting services for the preparation of the design, specifications, and other documents to be used for the procurement of the goods, services or works required in the present procurement process;
  • A Bidder has an interest in other bidders, including when they have common ownership and/or management. Bidders shall not submit more than one bid, except for alternative offers, if permitted. This will result in the disqualification of all bids in which the Bidder is involved. This includes situations where a firm is the Bidder in one bid and a sub-contractor on another; however, this does not limit the inclusion of a firm as a sub-contractor in more than one bid.

Bidders must disclose any actual or potential conflict of interest in the Bid Submission and they shall be deemed ineligible for this procurement process unless such conflict of interest is resolved in a manner acceptable to IHVN. Failure to disclose any actual or potential conflict of interest may lead to the Bidder being sanctioned.

A Bidder shall not be eligible to submit a quotation if and when at the time of quotation submission, the Bidder:

  • Is included in any other Ineligibility List from a IHVN partner and if so listed in United State Government Debarment List.
  • Is currently suspended from doing business with IHVN and removed from its vendor database(s), for reasons other than engaging in proscribed practices as defined in the IHVN Procurement Policy.

Fraud & Corruption, Gifts and Hospitality
  • IHVN strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, and obstruction of IHVN vendors and requires all bidders/vendors to observe the highest standard of ethics during the procurement process and contract implementation.

IHVN’s Anti-Fraud email: [email protected] can be reached at all times to report any foul play at any level.

  • Bidders/vendors shall not offer gifts or hospitality of any kind to IHVN staff members including recreational trips to sporting or cultural events, theme parks or offers of holidays, transportation, or invitations to extravagant lunches or dinners.

In pursuance of this policy, IHVN:

a.      Shall reject a bid if it determines that the selected bidder has engaged in any corrupt or fraudulent practices in competing for the contract in question.

b.      Shall declare a vendor ineligible, either indefinitely or for a stated period, to be awarded a contract if at any time it determines that the vendor has engaged in any corrupt or fraudulent practices in competing for, or in executing an IHVN contract.

 

Clarification of the Bid

Bidders may request clarification in relation to the RFB by submitting a written request to the contact stated in the Bid advert, until the time stated as deadline on the RFB. Explanations or interpretations provided by personnel other than the named contact person will not be considered binding or official.

Bid Currency

The bid shall be made in Naira. If applicable, for comparison and evaluation purposes, IHVN will convert the quotations into USD at the official IHVN rate of exchange in force at the time of the deadline for Bid Submission.

IHVN reserves the right not to reject any bid submitted in a currency other than the mandatory bidding currency. IHVN may accept bid submitted in another currency than stated above if the Bidder confirms during clarification of quotations in writing that it will accept a Contract issued in the mandatory bid currency and that for conversion the official IHVN operational rate of exchange of the day of RFB deadline as stated in Section I: RFB Particulars shall apply. Regardless of the currency of quotations received, the Contract will always be issued and subsequent payments will be made in the mandatory bidding currency above.

Rates in bids shall be fixed. Bids with adjustable rates shall be disqualified.

Taxes

Contract sum shall be subjected to deduction of 5% withholding tax

Payment Terms

IHVN will ordinarily effect payment within 2 to 3 weeks after receipt of the goods/services and on submission of payment documentation.

Audit

IHVN may conduct an audit of the contract awarded to determine its completeness, efficacy as well as the performance of the supplier which will be used as a basis for the engagement of the vendors for future procurements.

Requirements

Ability to meet delivery targets within IHVN’s specified time period.

Bid Protest

Any Bidder that believes to have been unjustly treated in connection with this RFB process or any Contract that may be awarded as a result of such RFB process may submit a complaint to IHVN Management through postal service using the address provided on IHVN website www.ihvnigeria.org

Responsiveness of Bid

IHVN’s determination of a Bid’s responsiveness will be based on the contents of the Bid itself.

A substantially responsive Bid is one that conforms to all the terms, conditions, and specifications of the bid advert without material deviation, reservation, or omission.

If a Bid is not substantially responsive, it shall be rejected by IHVN and may not subsequently be made responsive by the Bidder by correction of the material deviation, reservation, or omission.

Evaluation of Bid

The evaluation team shall review and evaluate the Bids on the basis of their responsiveness to the Schedule of Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the bid advert. Absolutely no changes may be made by IHVN in the criteria after all Bids have been received.

IHVN reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction the validity of the information provided by the Bidder. Such post-qualification shall be fully documented and, among those that may be listed in the bid advert, may include, but need not be limited to, all or any combination of the following : (a)Verification of accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted; (b)Validation of extent of compliance to the IHVN requirements and evaluation criteria based on what has so far been found by the evaluation team; (c)Inquiry and reference checking with Government entities with jurisdiction on the bidder, or any other entity that may have done business with the bidder; (d)Inquiry and reference checking with other previous clients on the quality of performance on on-going or previous contracts completed; (e)Physical inspection of the bidder’s plant, factory, branches or other places where business transpires, with or without notice to the bidder; (f)Testing and sampling of completed goods similar to the requirements of IHVN, where available; and (g)Other means that IHVN may deem appropriate, at any stage within the selection process, prior to awarding the contract.

Qualification Criteria

General Criteria:

The Bidder shall possess the necessary professional and technical qualifications and competence, financial resources, production capability with equipment and other physical facilities, including after-sales service where appropriate, managerial capability, specific experience, reputation, and the personnel to perform the contract.

To qualify for a multiple number of lots in a package for which Bids are invited in the Invitation for Bids, The Bidder shall demonstrate having resources and experience sufficient to meet the aggregate of the qualifying criteria for the individual lots

Experience Criteria:

(a)      a minimum number of years of overall experience in the supply of goods and related services;

(b)      a minimum production capacity or availability of equipment; and in case of a Bidder offering to supply goods which the Bidder did not manufacture or otherwise produce, the Bidder has been duly authorized by the goods’ Manufacturer or producer to supply the goods.

Financial Criteria:

  • Evidence of satisfactory completion of similar services of value

Award Criteria

Prior to expiration of the period of Bid validity, IHVN shall award the contract to the qualified and eligible Bidder that is found to be responsive to the requirements of the Schedule of Requirements and Technical Specification, and has offered the lowest price or the most reasonable price.

Bank Guarantee for Advanced Payment

All contractor shall produce a banker’s guarantee or insurance bond prior to request for advance payment from the sum of N2.5m and above

Supplier Code of Conduct

 

IHVN is committed to working in partnership with our suppliers to realize the full value of our relationships and to positively contribute to our stakeholder communities and the environment. Therefore, the following conducts are expected from our suppliers:

  • In keeping with our commitment to exercising appropriate standards of professionalism and ethical conduct in all business activities, IHVN will not tolerate bribery or corruption in any form, or any breach of its Anti-Bribery Policy.
  • Fraud & Corruption, Gift and Hospitality: IHVN strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, and obstruction of IHVN vendors and requires all bidders/vendors to observe the highest standard of ethics during the procurement process and contract implementation. IHVN’s Anti-Fraud email: [email protected] can be reached at all times to report any foul play at any level.
  • Suppliers are expected to maintain accurate records of their activities and performance that clearly demonstrate compliance with all applicable standards, regulations and IHVN requirements.
  • Suppliers must disclose any personal relationships, economic interest or other ties to their business held by an employee or contractor with IHVN.
  • Suppliers shall provide IHVN with high-quality products and services that meet all applicable quality and demonstrate that they have robust Standard Organization of Nigeria requirements in place. We expect suppliers to immediately report to IHVN of any concerns about product safety.
  • Suppliers shall take appropriate measures to secure and protect all confidential information related to its relationship with IHVN and use it only for the purpose authorized under contractual agreement. This obligation shall remain in force regardless of the status of the business relationship.
  • Suppliers to IHVN shall carry out operations with care for the environment and at a minimum will comply with all applicable environmental laws and regulations.
  • Suppliers shall also comply with any additional category specific requirements regarding the goods or services provided to IHVN, for example our requirements in respect of specification.

 

Instructions to Bidding/Requirements
  • All bids must be in ink or type written; submission in pencil will not be accepted.
  • All enquiries regarding the proposed application for the above should be addressed to the Deputy Director Procurement/HOD SCM of IHV-Nigeria.
  • Bids must be properly sealed.
  • Bidders not registered with IHVN must include company profile.
  • All bids must include copies of tax clearance certificates for the past three years.
  • All bids must provide evidence of at least two similar Jobs made in the past for IHVN/other organizations etc.
  • The bidders must specialize in the area of required services with proof
  • Bidders not registered with IHVN must provide proof of registration with the Corporate Affairs Commission (CAC).
  • Bidders not registered with IHVN must show proof of DUNS certification or the bid will be disqualified
  • Bids should be submitted to the head office on or before the date below specified as deadline.
  • Bids will be opened at the expiration of the bid advert.
  • All bidders must indicate their bid validity period as 90 days from the date of this bid’s expiration.
  • Any quote with percentage/calculation error will be disqualified at the tender meeting.
  • As time is of the essence, delivery of services shall be within 6 to 8 weeks from the date of receipt of L.P.O by contractor.

Note*

Ø  Bids which must reach us within Twenty (20) working days from the date of this publication should have the title of the BID written on the “Top Left Hand Corner” of the envelope.

Ø  Please find the Detailed Specifications/BOQ on attached annexes

Funding Agency

ACHIEVE Grant

Bid Start Date/ Time

12/02/2021         8:00 am

Bid Deadline Date/ Time

04/01/2022         10:00 am

 

Contact

The Deputy Director Procurement/HOD SCM

Supply Chain Management Department
Institute of Human Virology, Nigeria
IHVN Campus, 6th Floor, Cadastral Zone COO Plot 62, after BAZE University, Off CITEC Road, Abuja-NIGERIA.
Tel: +234 (0) 9 4610342, 4610341, Fax: +234 Ext. 4025

Email: [email protected]

Downloads

Blank Bill

Invitation to Bid for the Supply of I.T. Items under ACHIEVE grant

Author admin Posted on

Background

The Institute of Human Virology, Nigeria (IHVN) was established in 2004 as a local organization to address the HIV/AIDS crisis in Nigeria through the development of infrastructure for treatment, care, prevention, and support for people living with and that affected by HIV/AIDS but has now expanded its services to other infectious diseases of TB and malaria, including cancers.  IHVN is structured to develop and maintain linkages with local and international organizations in collaborative ways that support the Government of Nigeria’s health sector strategic plans. IHVN key technical and funding partners are the Centers for Disease Control and Prevention (CDC) and the Global Fund to Fight AIDS, Tuberculosis and Malaria.

BID Title:

Supply of I.T. Items under ACHIEVE grant.

Scope of Bid
  • Bidders are invited to submit a Bid for the goods and/or services specified above: Schedule of Requirements, in accordance with this bid.

Interpretation of the Bid
  • This RFB is an invitation to treat and shall not be construed as an offer capable of being accepted or as creating any contractual, other legal or restitutionary rights.
  • This RFB is conducted in accordance with the applicable provisions of IHVN Procurement Manual (latest version of which can be accessed at: www.ihvnigeria.org and other relevant Organizational Directives and Administrative Instructions that are referred to in the Procurement Manual.

Language
  • The Bid, as well as all correspondence and documents relating to the Bid shall be written in the English language, unless specified otherwise in the bid advert. Supporting documents and printed literature furnished by the Bidder may be in another language provided they are accompanied by an accurate translation of the relevant passages into the English language, in which case, for purposes of interpretation of the Bid, such translation shall govern.
  • The Bidder shall bear all costs of translation to the governing language and all risks of the accuracy of such translation.

Bid Eligibility

Bidders may be a private, public or government-owned legal entity or any association with legal capacity to enter into a binding Contract with IHVN.

A Bidder, and all parties constituting the bidder, may have the nationality of any country with the exception of the nationalities, if any, listed in United State Government Debarment List. A Bidder shall be deemed to have the nationality of a country if the Bidder is a citizen or is constituted, incorporated, or registered and operates in conformity with the provisions of the laws of that country.

A Bidder shall not have a conflict of interest. A bidder shall be considered to have a conflict of interest if:

  • A Bidder has a close business or family relationship with a IHVN personnel who: (i) are directly or indirectly involved in the preparation of the bidding documents or specifications of the contract, and/or the bid evaluation process of such contract; or (ii) would be involved in the implementation or supervision of such contract;
  • A Bidder is associated, or has been associated in the past, directly or indirectly, with a firm or any of its affiliates which have been engaged by IHVN to provide consulting services for the preparation of the design, specifications, and other documents to be used for the procurement of the goods, services or works required in the present procurement process;
  • A Bidder has an interest in other bidders, including when they have common ownership and/or management. Bidders shall not submit more than one bid, except for alternative offers, if permitted. This will result in the disqualification of all bids in which the Bidder is involved. This includes situations where a firm is the Bidder in one bid and a sub-contractor on another; however, this does not limit the inclusion of a firm as a sub-contractor in more than one bid.

Bidders must disclose any actual or potential conflict of interest in the Bid Submission and they shall be deemed ineligible for this procurement process unless such conflict of interest is resolved in a manner acceptable to IHVN. Failure to disclose any actual or potential conflict of interest may lead to the Bidder being sanctioned.

A Bidder shall not be eligible to submit a quotation if and when at the time of quotation submission, the Bidder:

  • Is included in any other Ineligibility List from a IHVN partner and if so listed in United State Government Debarment List.
  • Is currently suspended from doing business with IHVN and removed from its vendor database(s), for reasons other than engaging in proscribed practices as defined in the IHVN Procurement Policy.

Fraud & Corruption, Gifts and Hospitality
  • IHVN strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, and obstruction of IHVN vendors and requires all bidders/vendors to observe the highest standard of ethics during the procurement process and contract implementation.

IHVN’s Anti-Fraud email: [email protected] can be reached at all times to report any foul play at any level.

  • Bidders/vendors shall not offer gifts or hospitality of any kind to IHVN staff members including recreational trips to sporting or cultural events, theme parks or offers of holidays, transportation, or invitations to extravagant lunches or dinners.

In pursuance of this policy, IHVN:

a.      Shall reject a bid if it determines that the selected bidder has engaged in any corrupt or fraudulent practices in competing for the contract in question.

b.      Shall declare a vendor ineligible, either indefinitely or for a stated period, to be awarded a contract if at any time it determines that the vendor has engaged in any corrupt or fraudulent practices in competing for, or in executing an IHVN contract.

 

Clarification of the Bid

Bidders may request clarification in relation to the RFB by submitting a written request to the contact stated in the Bid advert, until the time stated as deadline on the RFB. Explanations or interpretations provided by personnel other than the named contact person will not be considered binding or official.

Bid Currency

The bid shall be made in Naira. If applicable, for comparison and evaluation purposes, IHVN will convert the quotations into USD at the official IHVN rate of exchange in force at the time of the deadline for Bid Submission.

IHVN reserves the right not to reject any bid submitted in a currency other than the mandatory bidding currency. IHVN may accept bid submitted in another currency than stated above if the Bidder confirms during clarification of quotations in writing that it will accept a Contract issued in the mandatory bid currency and that for conversion the official IHVN operational rate of exchange of the day of RFB deadline as stated in Section I: RFB Particulars shall apply. Regardless of the currency of quotations received, the Contract will always be issued and subsequent payments will be made in the mandatory bidding currency above.

Rates in bids shall be fixed. Bids with adjustable rates shall be disqualified.

Taxes

Contract sum shall be subjected to deduction of 5% withholding tax

Payment Terms

IHVN will ordinarily effect payment within 2 to 3 weeks after receipt of the goods/services and on submission of payment documentation.

Audit

IHVN may conduct an audit of the contract awarded to determine its completeness, efficacy as well as the performance of the supplier which will be used as a basis for the engagement of the vendors for future procurements.

Requirements

Ability to meet delivery targets within IHVN’s specified time period.

Bid Protest

Any Bidder that believes to have been unjustly treated in connection with this RFB process or any Contract that may be awarded as a result of such RFB process may submit a complaint to IHVN Management through postal service using the address provided on IHVN website www.ihvnigeria.org

Responsiveness of Bid

IHVN’s determination of a Bid’s responsiveness will be based on the contents of the Bid itself.

A substantially responsive Bid is one that conforms to all the terms, conditions, and specifications of the bid advert without material deviation, reservation, or omission.

If a Bid is not substantially responsive, it shall be rejected by IHVN and may not subsequently be made responsive by the Bidder by correction of the material deviation, reservation, or omission.

Evaluation of Bid

The evaluation team shall review and evaluate the Bids on the basis of their responsiveness to the Schedule of Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the bid advert. Absolutely no changes may be made by IHVN in the criteria after all Bids have been received.

IHVN reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction the validity of the information provided by the Bidder. Such post-qualification shall be fully documented and, among those that may be listed in the bid advert, may include, but need not be limited to, all or any combination of the following : (a)Verification of accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted; (b)Validation of extent of compliance to the IHVN requirements and evaluation criteria based on what has so far been found by the evaluation team; (c)Inquiry and reference checking with Government entities with jurisdiction on the bidder, or any other entity that may have done business with the bidder; (d)Inquiry and reference checking with other previous clients on the quality of performance on on-going or previous contracts completed; (e)Physical inspection of the bidder’s plant, factory, branches or other places where business transpires, with or without notice to the bidder; (f)Testing and sampling of completed goods similar to the requirements of IHVN, where available; and (g)Other means that IHVN may deem appropriate, at any stage within the selection process, prior to awarding the contract.

Qualification Criteria

General Criteria:

The Bidder shall possess the necessary professional and technical qualifications and competence, financial resources, production capability with equipment and other physical facilities, including after-sales service where appropriate, managerial capability, specific experience, reputation, and the personnel to perform the contract.

To qualify for a multiple number of lots in a package for which Bids are invited in the Invitation for Bids, The Bidder shall demonstrate having resources and experience sufficient to meet the aggregate of the qualifying criteria for the individual lots

Experience Criteria:

(a)      a minimum number of years of overall experience in the supply of goods and related services;

(b)      a minimum production capacity or availability of equipment; and in case of a Bidder offering to supply goods which the Bidder did not manufacture or otherwise produce, the Bidder has been duly authorized by the goods’ Manufacturer or producer to supply the goods.

Financial Criteria:

  • Evidence of satisfactory completion of supply of similar goods of value

Award Criteria

Prior to expiration of the period of Bid validity, IHVN shall award the contract to the qualified and eligible Bidder that is found to be responsive to the requirements of the Schedule of Requirements and Technical Specification, and has offered the lowest price or the most reasonable price.

Bank Guarantee for Advanced Payment

All contractor shall produce a banker’s guarantee or insurance bond prior to request for advance payment from the sum of N2.5m and above. Advance payment request below N2.5m will not be honored by the Institute.

Supplier Code of Conduct

 

IHVN is committed to working in partnership with our suppliers to realize the full value of our relationships and to positively contribute to our stakeholder communities and the environment. Therefore, the following conducts are expected from our suppliers:

  • In keeping with our commitment to exercising appropriate standards of professionalism and ethical conduct in all business activities, IHVN will not tolerate bribery or corruption in any form, or any breach of its Anti-Bribery Policy.
  • Fraud & Corruption, Gift and Hospitality: IHVN strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, and obstruction of IHVN vendors and requires all bidders/vendors to observe the highest standard of ethics during the procurement process and contract implementation. IHVN’s Anti-Fraud email: [email protected] can be reached at all times to report any foul play at any level.
  • Suppliers are expected to maintain accurate records of their activities and performance that clearly demonstrate compliance with all applicable standards, regulations and IHVN requirements.
  • Suppliers must disclose any personal relationships, economic interest or other ties to their business held by an employee or contractor with IHVN.
  • Suppliers shall provide IHVN with high-quality products and services that meet all applicable quality and demonstrate that they have robust Standard Organization of Nigeria requirements in place. We expect suppliers to immediately report to IHVN of any concerns about product safety.
  • Suppliers shall take appropriate measures to secure and protect all confidential information related to its relationship with IHVN and use it only for the purpose authorized under contractual agreement. This obligation shall remain in force regardless of the status of the business relationship.
  • Suppliers to IHVN shall carry out operations with care for the environment and at a minimum will comply with all applicable environmental laws and regulations.
  • Suppliers shall also comply with any additional category specific requirements regarding the goods or services provided to IHVN, for example our requirements in respect of specification.

 

Instructions to Bidding/Requirements
  • All bids must be in ink or type written; submission in pencil will not be accepted.

  • All enquiries regarding the proposed application for the above should be addressed to the Deputy Director Procurement/HOD SCM of IHV-Nigeria.
  • Bids must be properly sealed.
  • All bidders not registered with IHVN must include company profile.
  • All bidders must include copies of tax clearance certificates for the past three years.
  • All bids must provide evidence of at least two similar Jobs made in the past for IHVN/other organizations etc.
  • The bidders must specialize in the supply of I.T. commodities with proof
  • Bidders not registered with IHVN must provide proof of registration with the Corporate Affairs Commission (CAC).
  • Bidders not registered with IHVN must show proof of DUNS certification.
  • Bids should be submitted to the head office on or before the date below specified as deadline.
  • Bids will be opened at the expiration of the bid advert.
  • Any quote with percentage/calculation error will be disqualified at the tender meeting.
  • All bidders must indicate their bid validity period as 90 days from the date of this bid’s expiration.
  • As time is of the essence, delivery of service shall be within 6 to 8 weeks from the date of receipt of L.P.O by contractor.

Note*
  • Bids which must reach us within ten (30) working days from the date of this publication should have the title of the BID written on the “Top Left Hand Corner” of the envelope.
  • Please find the Detailed Specifications under annex 1 below.

Funding Agency

Ø  ACHIEVE Grant

Bid Start Date/ Time

30/11/2021         8:00 am

Bid Deadline Date/ Time

10/01/2022         10:00 am

 

Contact


The Deputy Director Procurement/HOD SCM

SCM Department

Supply Chain Management Department
Institute of Human Virology, Nigeria
Cadastral Zone COO Plot 62, after BAZE University, off CITEC Road, Abuja-NIGERIA
Tel: +234 (0) 9 4610342, 4610341, Fax: +234 Ext. 4025

Email: [email protected]

Annex 1

S/NManufacturerDescriptionQty
1DellDELL Latitude 5420, 11th Gen Core I7, 512GB SSD/16GB RAM, 14″ HD Display, Backlit Keyboard, Win 10 Pro.  Two Thunderbolt 4 or USB 3.2 Gen 1 Type-A ports. Use Bluetooth 5.1, Wi-Fi 6. An RJ45 port, supporting Gigabit Ethernet, while an HDMI 2.0 port enables the use of compatible legacy displays.145
2TP-LinkTP-Link Archer MR200 AC750 Wireless Dual Band 4G LTE Router With SIM Card Slot30
3 Flash drives – SANDISK cruiser 64gb dual USB 3.O and USB C120
4TranscendTranscend 2TB External Hard Drive30
5SecuGenHamster Secugen Finger Print Scanner Hamster Plus, SKU: SE272EL14DHGFNAFAMZ, Model: HSDU03P, Input: 5V/140mA120
6 OTG Cable, Micro USB Male To USB Female Converter OTG Adapter Cable 120
7New AgeNew Age Power Bank -22500mah120

NOTE: The Institute frowns at delivery of any form of refurbished item and also reserves the right to reject the order even after delivery.

Vacancy For The Position of a Administrative Assistant (USAID Nigeria TB LON)

Author admin Posted on

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis (TB) and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, and care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at national, state and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building and research in West Africa and beyond.

To support the Institute’s drive to detect and treat tuberculosis in the country, IHVN is looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks for the implementation of the USAID Nigeria TB LON Grant; which includes providing support to program implementation team and other employees, assisting in daily office needs and managing the institute’s general administrative activities.

Job Title:

Administrative Assistant (USAID Nigeria TB LON)

Administrative Supervisor:

State Lead

Technical Supervisor:

Head of Finance and Operations

Job Location:

Osun State

OPENING DATE:  16th November, 2021
CLOSING DATE:   30th November, 2021.

Summary/Overview

Under the guidance and supervision of the Head of Finance and Operations, S/he will provide administrative and logistical support services to the program implementation team and operations of the general office management of USAID Nigeria TB LON Grant.

Minimum Qualifications

Education/Experience: 

  • Possession of a B.Sc. in Business Administration or any of the Social Sciences or Higher National Diploma in Business Administration. Membership or part certification by any recognized professional bodies will be an added advantage. Minimum of 3 years post qualification hands-on experience in an International NGO or Grants operational environment is required.

Knowledge, Skills and Abilities:

  • Proven experience as an administrative assistant
  • Applicants should be able to work independently with minimal supervision
  • Knowledge of office management systems and procedures
  • Proficiency in the use of computer application (Microsoft office etc)
  • Excellent time management skills and ability to prioritize work
  • Attention to detail and problem solving skills
  • Working knowledge of office equipment such as printers, photocopiers, computers etc
  • Analytical mind and fluency in written and oral communication
  • Ability to work well with others to develop and maintain compatibility among project staff, subcontractors and recipients of assistance

Duties and Responsibilities include:

  • Coordinating all administrative and secretarial support services for the implementation of USAID Nigeria TB LON
  • Assisting with the effective management of day to day office operations
  • Supporting & coordinating internal and external meetings, trainings, venues, logistics, provision of materials and refreshments particularly during multiple meetings
  • Working with the team for logistical support to staff/visitors including liaising with program management unit on team itineraries, appointments according to schedules developed by department members
  • Assisting in documenting and archiving program documents.
  • Arranging travel logistics for staff, consultants and training participants including hotel reservations and where required, arranging for airport and hotel pick-ups
  • Coordinating staff meetings, setting up conference rooms and meeting rooms, ordering and setting up audio-visual equipment and agendas, take minutes of meetings and writing reports as requested, filing records of all meetings
  • Recording minutes of staff meetings and circulating same amongst the staff and meeting attendees
  • Assisting with the production of presentation materials for staff members
  • Performing office equipment tasks such as making needed arrangement for services via telephone or e-mail, obtaining quotations for required services, arranging for repairs of office equipment
  • Collating and filing quarterly, monthly and weekly reports
  • Collating and harmonizing quarterly and monthly work plans
  • Making travel arrangements as requested by program staff and facilitating retirement of trips made by staff
  • Tracking of USAID Nigeria TB LON work plans and activities
  • Conducting weekly and monthly supervision of office motor vehicles as well as drivers with daily vehicle check list
  • Coordinating, monitoring and supervising security staffs
  • Performing any other duties as assigned

Method of Application

Interested and qualified candidates should send a detailed resume and a one-page cover letter as one MS Word document explaining suitability for the position to Deputy Director, Human Resources through this email address: [email protected]

Application must explicitly state the position applied for in the subject of the email. Candidates are advised to provide three professional referees with email addresses and phone numbers. Only shortlisted candidates will be contacted.

Vacancy For The Position of a Technical Director Public-Private Mix (TD PPM), TB-LON 3 Project

Author admin Posted on

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, and care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at national, state and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building and research in West Africa and beyond.

The TB-LON 3 Project is a USAID-funded Award that is a revolutionary program working with communities, facilities and relevant State and National structures to improve access to TB case finding, diagnosis, treatment and notification in Lagos, Ogun, Osun and Oyo States; as well as increase domestic financing for TB and strengthen surveillance and integrated reporting across four Result areas:

  1. Improved access to high-quality, person-centered TB treatment, DR-TB, and TB/HIV services for a cumulative number of at least 106,576 persons for the life of the activity
  2. Strengthened systems and structures for TB detection, treatment and notification with TB service delivery platforms strengthened
  3. TB disease transmission and progression reduced
  4. TB research and innovations accelerated with improved impact on program implementation.

The TB-LON 3 Project is implemented by a consortium with Institute of Human Virology Nigeria as the Prime Recipient, Society for Family Health as the Sub-Recipient and other Implementing Entities. 

Job Title:

Technical Director Public-Private Mix (TD PPM), TB-LON 3 Project

Department:

Office of the Chief Executive Officer

Job Location:

Lagos

Reports to:

COP, TB-LON 3 Project

Opening Date: 15th November 2021           
Closing Date:   28th November 2021

Job Summary:

The TD PPM, TB-LON 3 will be responsible for private sector service delivery on the TB-LON 3 project, encompassing TB services across the continuum of clinical and community care among various cadres of private sector providers. She/he will lead the implementation and reporting of the private sector component of the project, provide technical expertise in high-impact interventions and their integration into established service delivery systems within facility and community TB PPM Providers, while ensuring the provision of high quality TB care to the beneficiaries and the achievement of both qualitative and quantitative targets.

Responsibilities:

  • Collaborating with other team members to develop TB-LON 3 TB PPM strategic and operational plans, ensure activity implementation as well as monitoring and evaluation of performance;
  • Developing/adapting the technical content of TB PPM service delivery, as well as capacity building tools, guidelines, SOPs and other policy documents;
  • Coordinating TB-LON 3 PPM cascade of care including demand generation, prevention services, case finding interventions, quality diagnostic services, case holding, referrals and linkages;
  • Developing innovative strategies and interventions for improving the impact of TB-LON 3 TB PPM activities and appropriately reflect these in weekly, monthly and annual activity plans;
  • Coordinating with the NTBLCP, STBLCPs,  and other internal and external  stakeholders to determine TB PPM capacity building needs and identify suitable opportunities to deploy appropriate resources to meet these needs;
  • Working in close collaboration with the FMOH, SMOH, NTBLCP, STBLCP, USAID and other stakeholders to provide the technical assistance required to achieve the expected outcomes of TB PPM as a whole, and TB-LON 3 Project targets in particular;
  • Strengthening the existing structure and support mechanism for Intermediary Organizations to implement sustainable mechanisms of service delivery across all TB PPM providers;
  • Analyzing the TB PPM cascade of care on a weekly basis and develop solutions for improving the quality of care and achievement of targets and objectives
  • Ensuring that technical and field staff prepare various internal and external data and programmatic reports as required;
  • Representing IHVN in presenting periodic updates to Federal, State, Local Government and Facility stakeholders, as well as USAID, IHVN and other key stakeholders during meetings, conferences, etc.;
  • Establishing and maintain good working relationship with the Government, Private Sector and other Partner officials at National, State, Local Government, facility and community levels;
  • Any other function that may be assigned by the COP and IHVN Executive Management.

Minimum Requirements:   

  • Advanced degree in Public/Community Health.
  • A minimum of 10 years’ experience in public health service provision and implementation, with at least 3 years demonstrable experience in large scale donor-funded TB PPM projects of similar magnitude in Nigeria.
  • Knowledge of USAID rules, regulations and policies, with specific understanding of cooperative agreements.
  • Excellent knowledge of MS Word, Outlook, PowerPoint and Excel.

Skills and Abilities: 

  • Demonstrable leadership skills, including building and managing high-level relationships with donors, government, private sector entities, NGOs, research institutions, etc.
  • Excellent interpersonal skills and ability to lead and work effectively in team situations.
  • Excellent oral and written communication skills in English as well as presentation skills, with proven experience in analyzing data and developing PowerPoint presentations and other reports.
  • Strong coordination, planning, and supervisory skills.
  • Strong networking and representational skills;
  • Comfortable planning and delivering multiple activities under pressure to strict deadlines and high levels of precision. 

Method of Application

Interested and qualified candidates should send a detailed resume and a one page cover letter as one MS Word document explaining suitability for the position to Deputy Director, Human Resources through this email address: [email protected]

Application must explicitly state the position applied for in the subject of the email. Candidates are advised to provide three professional referees with email addresses and phone numbers. Only shortlisted candidates will be contacted.

Vacancy For The Position of a Health Informatics Officer, Public-Private Mix (HIO, PPM), TB-LON 3 Project

Author admin Posted on

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, and care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at national, state and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building and research in West Africa and beyond.

The TB-LON 3 Project is a USAID-funded Award that is a revolutionary program working with communities, facilities and relevant State and National structures to improve access to TB case finding, diagnosis, treatment and notification in Lagos, Ogun, Osun and Oyo States; as well as increase domestic financing for TB and strengthen surveillance and integrated reporting across four Result areas:

  1. Improved access to high-quality, person-centred TB treatment, DR-TB, and TB/HIV services for a cumulative number of at least 106,576 persons for the life of the activity
  2. Strengthened systems and structures for TB detection, treatment and notification with TB service delivery platforms strengthened
  3. TB disease transmission and progression reduced
  4. TB research and innovations accelerated with improved impact on program implementation

The TB-LON 3 Project is implemented by a consortium with Institute of Human Virology Nigeria as the Prime Recipient, Society for Family Health as the Sub-Recipient and other Implementing Entities. 

Job Title: Health Informatics Officer, Public-Private Mix (HIO, PPM), TB-LON 3 Project

Department: Strategic Information                                     

Job Location: Lagos

Reports to: Director of Strategic Information, TB-LON 3 Project

Opening Date: 15th November 2021     
Closing Date:   28th November 2021

Job Summary:

The Health Informatics Officer (HIO) will be a highly skilled full-stack software developer with experience in building web applications using Java/PHP who will be responsible for analyzing program requirements and business objectives, determining application features, functionalities, recommending and implementing changes to existing Java/PHP-based applications, among other duties.

Responsibilities:

  • Installation and management of softwares for patient and program level data management;
  • Providing technical support for the deployment and maintenance of of softwares related to tuberculosis Program;
  • Ensuring all electronic data collection and reporting platforms are functional at all TB LON3 facilities and locations;
  • Testing new releases of softwares and provide feedback to developers;
  • Running updates on all elctronic data collection and reporting platforms when necessary, document and report issues/ challenges identified;
  • Ensuring the National Eletronic Tuberculosis Information Management Systems (NETIMS) are functional across all TB LON3 states and facilities;
  • Making recommendations on new features on elctronic platforms based on ineraction with healthcare team;
  • Reviewing results and address challenges with information systems;
  • Maintaining database performance by troubleshooting problems identified;
  • Supporting the quality control systems and mechanisms needed to guarantee proper management of information and data quality assurance;
  • Assisting with user training and system documentation and developing SOPs as it relates to health information processes;
  • Providing guidance to state and facility staff on health information and data quality issues;
  • Ensuring the utilization of standardized monitoring and evaluation indicators and tools for consistency in measurement;
  • Participating in health system strengthening activities;
  • Performing other duties as assigned by the Director of Strategic Information, TB-LON 3.

Minimum Requirements:   

  • A University Degree in any of the following or related fields: Computer Science, Information systems or engineering required. A master’s degree will be an added advantage
  • Minimum of 3 years working experience in technical project management, software and health information development
  • Experience with responsive user interface design, database structures and statistical analyses
  • Proficiency with fundamental front end languages such as HTML, CSS and JavaScript
  • Familiarity with JavaScript frameworks such as Angular JS and React
  • Proficiency with server side languages such as Java, PHP, Python and R programming
  • Working knowledge of Java, JSP, EJB, XML, web services
  • Proficiency with database technology such as MySQL and Postgres SQL
  • Experience in webservers administration such as Apache, Tomcat and IIS
  • Agile methodology experience is also a plus
  • Experience with tuberculosis program or related health service programs; experience working with HIV/AIDS prevention and/or impact mitigation programs in the West African context is desirable
  • Experience with the USAID SI system highly desirable
  • A good understanding of the National Eletronic Tuberculosis Information Management Systems (NETIMS).

Knowledge, Skills and Abilities: 

  • Knowledge of monitoring and evaluation practices, methods, tools and guidelines
  • Data management and analysis skills
  • Strong quantitative and analytical skills, verbal skills and ability to communicate technical information clearly and effectively to both technical and non-technical colleagues
  • Knowledge of web and application servers and their configuration
  • Strong organizational and project management skills
  • Ability to work independently and resolve complex technical issues and identify root cause and recommend solutions to help resolve incidents quickly
  • Ability to multi-task and complete multiple parallel assignments while working in an ever changing environment
  • Analytical mindset and good problem-solving skills
  • Report writing and presentation skills
  • Proficiency in Microsoft Office especially Access and Excel
  • Team player with ability to work with minimal supervision
  • Have a clear understanding of the health system structure and HIV/AIDS and TB environment of the country
  • Have a supportive attitude towards processes of strengthening local partners and building local capacities for self-management.
  • Be willing to undertake regular field visits and interact with different stakeholders
  • Knowledge of key National Tuberculosis and Leprosy Control Programme (NTBLCP) program indicators.
  • Flexibility, willing to travel and work weekends

Method of Application

Interested and qualified candidates should send a detailed resume and a one page cover letter as one MS Word document explaining suitability for the position to Deputy Director, Human Resources through this email address: [email protected]

Application must explicitly state the position applied for in the subject of the email. Candidates are advised to provide three professional referees with email addresses and phone numbers. Only shortlisted candidates will be contacted.

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