• Working Hours - Mon - Thu: 8:00 - 17:00; Fri: 8:00 - 14:00
What are you looking for?

Author Archives: admin

Invitation to bid for the Supply of Laboratory and office Items under ACHIEVE grant.

Background The Institute of Human Virology, Nigeria (IHVN) was established in 2004 as a local organization to address the HIV/AIDS crisis in Nigeria through the development of infrastructure for treatment, care, prevention, and support for people living with and that affected by HIV/AIDS but has now expanded its services to other infectious diseases of TB and malaria, including cancers.  IHVN is structured to develop and maintain linkages with local and international organizations in collaborative ways that support the Government of Nigeria’s health sector strategic plans. IHVN key technical and funding partners are the Centers for Disease Control and Prevention (CDC) and the Global Fund to Fight AIDS, Tuberculosis and Malaria.
BID Title: Supply of Laboratory and office Items under ACHIEVE grant.
Scope of Bid
  • Bidders are invited to submit a Bid for the goods and/or services specified above: Schedule of Requirements, in accordance with this bid.
Interpretation of the Bid
  • This RFB is an invitation to treat and shall not be construed as an offer capable of being accepted or as creating any contractual, other legal or restitutionary rights.
  • This RFB is conducted in accordance with the applicable provisions of IHVN Procurement Manual (latest version of which can be accessed at: www.ihvnigeria.org and other relevant Organizational Directives and Administrative Instructions that are referred to in the Procurement Manual.
Language
  • The Bid, as well as all correspondence and documents relating to the Bid shall be written in the English language, unless specified otherwise in the bid advert. Supporting documents and printed literature furnished by the Bidder may be in another language provided they are accompanied by an accurate translation of the relevant passages into the English language, in which case, for purposes of interpretation of the Bid, such translation shall govern.
  • The Bidder shall bear all costs of translation to the governing language and all risks of the accuracy of such translation.
Bid Eligibility Bidders may be a private, public or government-owned legal entity or any association with legal capacity to enter into a binding Contract with IHVN.

A Bidder, and all parties constituting the bidder, may have the nationality of any country with the exception of the nationalities, if any, listed in United State Government Debarment List. A Bidder shall be deemed to have the nationality of a country if the Bidder is a citizen or is constituted, incorporated, or registered and operates in conformity with the provisions of the laws of that country.

A Bidder shall not have a conflict of interest. A bidder shall be considered to have a conflict of interest if:

  • A Bidder has a close business or family relationship with a IHVN personnel who: (i) are directly or indirectly involved in the preparation of the bidding documents or specifications of the contract, and/or the bid evaluation process of such contract; or (ii) would be involved in the implementation or supervision of such contract;
  • A Bidder is associated, or has been associated in the past, directly or indirectly, with a firm or any of its affiliates which have been engaged by IHVN to provide consulting services for the preparation of the design, specifications, and other documents to be used for the procurement of the goods, services or works required in the present procurement process;
  • A Bidder has an interest in other bidders, including when they have common ownership and/or management. Bidders shall not submit more than one bid, except for alternative offers, if permitted. This will result in the disqualification of all bids in which the Bidder is involved. This includes situations where a firm is the Bidder in one bid and a sub-contractor on another; however, this does not limit the inclusion of a firm as a sub-contractor in more than one bid.

Bidders must disclose any actual or potential conflict of interest in the Bid Submission and they shall be deemed ineligible for this procurement process unless such conflict of interest is resolved in a manner acceptable to IHVN. Failure to disclose any actual or potential conflict of interest may lead to the Bidder being sanctioned.

A Bidder shall not be eligible to submit a quotation if and when at the time of quotation submission, the Bidder:

  • Is included in any other Ineligibility List from a IHVN partner and if so listed in United State Government Debarment List.
  • Is currently suspended from doing business with IHVN and removed from its vendor database(s), for reasons other than engaging in proscribed practices as defined in the IHVN Procurement Policy.
 

Clarification of the Bid

Bidders may request clarification in relation to the RFB by submitting a written request to the contact stated in the Bid advert, until the time stated as deadline on the RFB. Explanations or interpretations provided by personnel other than the named contact person will not be considered binding or official.
Bid Currency The bid shall be made in Naira. If applicable, for comparison and evaluation purposes, IHVN will convert the quotations into USD at the official IHVN rate of exchange in force at the time of the deadline for Bid Submission.

IHVN reserves the right not to reject any bid submitted in a currency other than the mandatory bidding currency. IHVN may accept bid submitted in another currency than stated above if the Bidder confirms during clarification of quotations in writing that it will accept a Contract issued in the mandatory bid currency and that for conversion the official IHVN operational rate of exchange of the day of RFB deadline as stated in Section I: RFB Particulars shall apply. Regardless of the currency of quotations received, the Contract will always be issued and subsequent payments will be made in the mandatory bidding currency above.

Rates in bids shall be fixed. Bids with adjustable rates shall be disqualified.

Taxes Contract sum shall be subjected to deduction of 5% withholding tax
Payment Terms IHVN will ordinarily effect payment within 2 to 3 weeks after receipt of the goods/services and on submission of payment documentation.
Audit IHVN may conduct an audit of the contract awarded to determine its completeness, efficacy as well as the performance of the supplier which will be used as a basis for the engagement of the vendors for future procurements.
Requirements Ability to meet delivery targets within IHVN’s specified time period.
Bid Protest Any Bidder that believes to have been unjustly treated in connection with this RFB process or any Contract that may be awarded as a result of such RFB process may submit a complaint to IHVN Management through postal service using the address provided on IHVN website www.ihvnigeria.org
Responsiveness of Bid IHVN’s determination of a Bid’s responsiveness will be based on the contents of the Bid itself.

A substantially responsive Bid is one that conforms to all the terms, conditions, and specifications of the bid advert without material deviation, reservation, or omission.

If a Bid is not substantially responsive, it shall be rejected by IHVN and may not subsequently be made responsive by the Bidder by correction of the material deviation, reservation, or omission.

Evaluation of Bid The evaluation team shall review and evaluate the Bids on the basis of their responsiveness to the Schedule of Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the bid advert. Absolutely no changes may be made by IHVN in the criteria after all Bids have been received.

IHVN reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction the validity of the information provided by the Bidder. Such post-qualification shall be fully documented and, among those that may be listed in the bid advert, may include, but need not be limited to, all or any combination of the following : (a)Verification of accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted; (b)Validation of extent of compliance to the IHVN requirements and evaluation criteria based on what has so far been found by the evaluation team; (c)Inquiry and reference checking with Government entities with jurisdiction on the bidder, or any other entity that may have done business with the bidder; (d)Inquiry and reference checking with other previous clients on the quality of performance on on-going or previous contracts completed; (e)Physical inspection of the bidder’s plant, factory, branches or other places where business transpires, with or without notice to the bidder; (f)Testing and sampling of completed goods similar to the requirements of IHVN, where available; and (g)Other means that IHVN may deem appropriate, at any stage within the selection process, prior to awarding the contract.

Qualification Criteria General Criteria:

The Bidder shall possess the necessary professional and technical qualifications and competence, financial resources, production capability with equipment and other physical facilities, including after-sales service where appropriate, managerial capability, specific experience, reputation, and the personnel to perform the contract.
To qualify for a multiple number of lots in a package for which Bids are invited in the Invitation for Bids, The Bidder shall demonstrate having resources and experience sufficient to meet the aggregate of the qualifying criteria for the individual lots

Experience Criteria:

  1. a minimum number of years of overall experience in the supply of goods and related services;
  2. a minimum production capacity or availability of equipment; and in case of a Bidder offering to supply goods which the Bidder did not manufacture or otherwise produce, the Bidder has been duly authorized by the goods’ Manufacturer or producer to supply the goods.

Financial Criteria:

  • Evidence of satisfactory completion of supply of similar goods of value
Award Criteria Prior to expiration of the period of Bid validity, IHVN shall award the contract to the qualified and eligible Bidder that is found to be responsive to the requirements of the Schedule of Requirements and Technical Specification, and has offered the lowest price or the most reasonable price.
Bank Guarantee for Advanced Payment All contractor shall produce a banker’s guarantee or insurance bond prior to request for advance payment from the sum of N2.5m and above
Supplier Code of Conduct

 

IHVN is committed to working in partnership with our suppliers to realize the full value of our relationships and to positively contribute to our stakeholder communities and the environment. Therefore, the following conducts are expected from our suppliers:

  • In keeping with our commitment to exercising appropriate standards of professionalism and ethical conduct in all business activities, IHVN will not tolerate bribery or corruption in any form, or any breach of its Anti-Bribery Policy.
  • Suppliers are expected to maintain accurate records of their activities and performance that clearly demonstrate compliance with all applicable standards, regulations and IHVN requirements.
  • Suppliers must disclose any personal relationships, economic interest or other ties to their business held by an employee or contractor with IHVN.
  • Suppliers shall provide IHVN with high-quality products and services that meet all applicable quality and demonstrate that they have robust Standard Organization of Nigeria requirements in place. We expect suppliers to immediately report to IHVN of any concerns about product safety.
  • Suppliers shall take appropriate measures to secure and protect all confidential information related to its relationship with IHVN and use it only for the purpose authorized under contractual agreement. This obligation shall remain in force regardless of the status of the business relationship.
  • Suppliers to IHVN shall carry out operations with care for the environment and at a minimum will comply with all applicable environmental laws and regulations.
  • Suppliers shall also comply with any additional category specific requirements regarding the goods or services provided to IHVN, for example our requirements in respect of specification.
 

Instructions to Bidding/Requirements

  • All bids must be in ink or type written; submission in pencil will not be accepted.
  • All enquiries regarding the proposed application for the above should be addressed to the Deputy Director Procurement/HOD SCM of IHV-Nigeria.
  • Bids must be properly sealed.
  • Bidders not registered with IHVN must include company profile.
  • Bidders not registered with IHVN must include copies of tax clearance certificates for the past three years.
  • All bids must provide evidence of at least two similar Jobs made in the past for IHVN/other organizations etc.
  • The bidders must specialize in the supply of health commodities with proof
  • Bidders not registered with IHVN must provide proof of registration with the Corporate Affairs Commission (CAC).
  • Bidders not registered with IHVN must show proof of DUNS certification or the bid will be disqualified
  • Bids should be submitted to the head office on or before the date below specified as deadline.
  • Bids will be opened at the expiration of the bid advert.
  • Bidders must attach a copy of the products catalogue of the bided items or get a sample ready for verification at the time of bid opening
  • All bidders must tender to the detail specification as these are sensitive commodities
  • Any quote with percentage/calculation error will be disqualified at the tender meeting.
  • All bidders must indicate their bid validity period.
  • As time is of the essence, delivery of goods shall be within 6 to 8 weeks from the date of receipt of L.P.O by contractor.
Note*
  • Bids which must reach us within fifteen (15) working days from the date of this publication should have the title of the BID written on the “Top Left Hand Corner” of the envelope.
  • Please find the Detailed Specifications/Quantities Required on Annex 1 below.
Funding Agency ACHIEVE Grant
Bid Start Date/ Time 30/11/2020         8:00 am
Bid Deadline Date/ Time 11/12/2020         10:00 am
 

Contact

The Deputy Director Procurement/HOD SCM

SCM Department

Supply Chain Management Department
Institute of Human Virology, Nigeria
Pent House, Maina Court
Plot 252, Herbert Macaulay Way
Central Business District
P.O. Box 9396, Garki, Abuja-NIGERIA
Tel: +234 (0) 9 4610342, 4610341, Fax: +234 Ext. 4025

Email: bids@ihvnigeria.org

Annex 1

Detailed Specification/Quantity Required:

S/No MANUFACTURER Description UOM Qty
1.0 Labmate 1000ul filtered pipette tips Carton 80
2.0 Casio Scientific calculator Piece 1
3.0 Deskjet Coloured printer Piece 1
4.0 Honeywell First Aid Kit- Big size Piece 2
5.0

Lab Chairs (non-absorbent material without rollers/tyres)

Piece 10
6.0 Lab Stools (non-absorbent material without rollers/tyres) Piece 7
7.0 4 drawer Fireproof Cabinet:

(External Dimensions (mm): 1448 high*539 wide*802 deep

Drawer inner Dimensions (mm): 299 high*387 wide*660 deep

Weight: 345kg

Colour: RAL 7035 (light grey)

Piece 2
8.0 Paper Shredder (Fellowes 53C Paper Shredder Particle-Cut Shredding 22CM Black) Piece 1
9.0 Honeywell Eye Wash – Big size Piece 3
10.0 Cryoguard Cryogenic gloves Pairs 5
11.0 VWR Sharps container Piece 200

Senior Specialist, Health Financing and Governance

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, and care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at national, state and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building and research in West Africa and beyond.

IHVN is the Prime Recipient of the USAID TB-LON 3 Award, which is a five-year project (2020-2025) that will complement and accelerate the ongoing TB program activities being implemented by the Government and other partners. The specific Goal of this Award is to innovatively engage all stakeholders in finding the missing TB cases and rapidly scale up TB services, whilst strengthening resilient and sustainable systems for TB control.

IHVN is sourcing for a suitably qualified, young and dynamic Professional to fill the position of Senior Specialist, Health Financing and Governance for the USAID Tuberculosis Local Organization Network Region 3 (TB-LON 3) Project. S/He will support the effective mobilization of domestic resources for sustainable financing of TB services in IHVN supported States (Lagos, Ogun, Osun and Oyo).

Job Title: Senior Specialist, Health Financing and Governance
Duration: 2 years Contract
Department: Office of the CEO
Job Location: Lagos
Reports to: Chief of Party TB-LON 3

Opening Date: 24th November 2020
Closing Date:   11th December 2020

Responsibilities:

The Senior Specialist, Health Financing and Governance will provide support in the areas of public and private sector domestic resource mobilization to IHVN TB-LON 3 States.

S/he will support the design and implementation of approaches to leverage domestic financing for health as well as promote the effective and efficient management of resources to ensure sustained uptake of services. Designing new concepts and strategically engaging with Governments Implementing Entities and the Private Sector towards achieving universal health coverage is an inherent part of this role. This role requires a combination of exceptional analytical skills, including quantitative and qualitative data collection and analysis as well the ability to effectively synthesize and visualize findings, and translate messages for various audiences.

As Senior Specialist Health Financing and Governance, S/he will:

  • Review and contribute to the development of annual Project Domestic Resource Mobilization (DRM) plans;
  • Work closely with Implementing/Contractual Entities and USAID DRM Team to ensure the achievement of project DRM objectives, including advocacy for increased National/State/LGA budgetary provision and budget tracking for TB, inclusion of TB in National and State Social Health Insurance Schemes as well as documentation and dissemination of lessons learnt.
  • Support the development of an investment case for TB Financing tailored to Lagos, Ogun, Oyo and Osun States to resonate with Ministries of Finance and other target Agencies;
  • Collaborate with Implementing/Contractual Entities to support Ministries of health on budget planning & preparation, budget advocacy, and the development of national health financing strategies, including domestic resource mobilization;
  • Support the implementation of Private Sector DRM activities including reviewing and modify strategies to meet Project Objectives;
  • Provide technical assistance to national and State TB Programs in the development and costing of Strategic and Operational Plans;
  • Undertake field mentoring and monitoring visits to States and the private Sector;
  • Ensure timely completion of all Project DRM deliverables in line with USAID policies and guidelines;
  • Support in the production of high-quality written reports and presentations, including technical documents, project status reports, and policy briefs.

Minimum Requirements:

  • Master’s degree in Health Economics, Economics, Public Health with a Health Financing focus or MBA;
  • At least 10 years of relevant work experience in Health Financing;
  • Experience working with Ministries of Health and Finance, Donors, Private sector and Implementing Agencies;
  • Established track record of carrying out analytical work and preparing high-quality technical reports, policy briefs and presentations;
  • Experience working with key stakeholders in Nigeria, particularly in Lagos, Oyo, Osun and Ogun States;
  • Demonstrable experience in successful implementation of USAID or other donor-funded programs designed to mobilize domestic resource for health and increase financing for TB at national and/or sub-national government levels

Skills and Abilities:

  • Strong coordination, planning, and supervisory, networking and representational skills;
  • Strong communication skills to knowledgably and effectively interact with key actors;
  • Excellent oral and written English as well as presentation skills, with proven experience in analyzing data and developing PowerPoint presentations and other reports.
  • Competent with strategic and operational plan development, project implementation and evaluation of results;
  • Comfortable planning and delivering multiple activities under pressure, with high levels of precision and within strict timelines;
  • Self-motivated with a strong ability to identify and develop relevant areas of work;
  • Able to communicate complex issues in a concise, accessible and engaging manner.

Method of Application

Interested and qualified candidates should send a detailed resume and a one page cover letter as one MS Word document explaining suitability for the position to Deputy Director, Human Resources through this email address: careers@ihvnigeria.org

Application must explicitly state the position applied for in the subject of the email. Candidates are advised to provide three professional referees with email addresses and phone numbers. Only shortlisted candidates will be contacted.